1. The National Historical Commission of the Philippines (NHCP), through the General Appropriations Act 2020 intends to apply the sum of Php 9,600,000.00 being the Approved Budget for the Contract (ABC) to payments under the contract for Curatorial Design and Execution for the New Sorsogon Provincial Museum. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.
  2. In view of two (2) failed biddings for the project Curatorial Design and Execution for the New Sorsogon Provincial Museum, the NHCP through its Bids and Awards Committee (BAC) invites Phil-GEPS registered companies to participate in the negotiation in accordance with Section 53.1 of the Revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act.”
  3. The schedule of procurement activities are as follows:
Posting of Request for Quotation 4 May 2020
Submission of Eligibility, Technical, and Financial Documents 11 May 2020
Opening of Eligibility, Technical, and Financial Documents 11 May 2020


  1. The scope of works, bid forms, and specifications may be downloaded at the NHCP website nhcp.gov.ph and purchased at the BAC Secretariat upon payment of a non-refundable fee in the amount of P10,000.00 not later than the submission of their quotations. Companies who have purchased bid documents during the first two-failed biddings need not to pay for bid documents.
  2. Bids shall be submitted in sealed envelopes (Envelopes 1, 2, and 3), labeled as “Negotiated Documents,” with the title of the procurement project, name of Bidder, address of the Bidder, and contact details of the bidder, addressed to the undersigned. Each bidder shall submit one (1) original and one (1) copy of each envelopes, with each and every page signed by the duly authorized representative/s of the Bidder.
Envelope 1 (Eligibility Documents) ·      Phil-GEPS Certificate of Registration (Platinum) 

·      Statement of on-going, completed, and awarded government and private contracts within the period stated in the BDS including contracts awarded but not yet started; and statement of single largest completed contract similar to contract to be bid

·      Statement of the consultant specifying its nationality and confirming that those who will actually perform the service are registered professionals

·      If applicable, the Joint Venture Agreement 

Envelope 2 (Technical Documents) ·      TPF 1 – Technical Proposal Submission 

·      TPF 2 – Consultant’s References

·      TPF 3 – Comments and Suggestions of Consultant

·      TPF 4 – Description of the Methodology and Work

Plan for Performing the Project

·      TPF 5 – Team Composition and Task Projects

·      TPF 6 – Format of Curriculum Vitae for Proposed

Professional Staff

·      TPF 7 – Time Schedule for Professional Personnel

·      TPF 8 – Activity (Work) Schedule

·      Omnibus Sworn Statement in accordance to Section 25.3 of the IRR of RA No. 9184

·      Bid Securing Declaration or any other form of Bid Security in accordance with Clause 15.1 of the Negotiation Data Sheet

Envelope 3 (Financial Documents) ·      FPF 1 – Financial Proposal Submission Form 

·      FPF 2 – Summary of Costs

·      FPF 3 – Breakdown of Price per Activity

·      FPF 4 – Breakdown of Remuneration per Activity

·      FPF 5 – Reimbursable per Activity

·      FPF 6 – Miscellaneous Expenses

  1. Interested bidders may obtain further information from National Historical Commission of the Philippines at the email address given below during 8:00 a.m. to 5:00 p.m.

  2. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.
  3. The Procuring Entity shall evaluate bids using the Quality-Cost Based Evaluation/Selection (QCBE/QCBS) The Procuring Entity shall indicate the weights to be allocated for the Technical and Financial Proposals The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.
  4. The contract shall be completed within one hundred eighty (180) calendar days.

  5. The National Historical Commission of the Philippines reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
  6. For further information, please refer to:
    Mona Lisa Q. Lauron
    BAC, Head Secretariat
    National Historical Commission of the Philippines
    T.M. Kalaw Street Ermita, Manila
    Telephone number: 5335-1212
    Fax number: 8536-3181
    Email address: bacnhcp2020@gmail.com

 BAC Chairperson

Download bidding documents here.