Bid Bulletin No. 01 – Procurement of Laboratory Information Management System (LIMS)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

Procurement of Laboratory Information Management System (LIMS)

Please be informed of the following information and clarifications:
Amendment regarding the submission of bid documents.

Original Amendment
PBD (page 8)

1.             The National Historical Commission of the Philippines, through the 2023 General Appropriates Act intends to apply the sum of Three Million Pesos (₱3,000,000.00) being the ABC to payments under the contract for Supply, Delivery and Installation of New Airconditioning units and Repair/Relocation and Reinstallation of Existing Airconditioning units at NHCP Building. Bids received in excess of the ABC shall be automatically rejected at bid opening.

 1. The National Historical Commission of the Philippines, through the 2023 General Appropriates Act intends to apply the sum of Three Million Pesos (₱3,000,000.00) being the ABC to payments under the contract for Procurement of Laboratory Information Management System (LIMS).  Bids received in excess of the ABC shall be automatically rejected at bid opening.

 Also, we would like to reiterate item 10 in page 9 which states that:

  1. All bidders are reminded that each and every page of the Bidding Documents submitted should be duly signed by the bidder’s authorized representative/s and that all legally executable documents (e.g., Omnibus Sworn Statement) are duly notarized. Submitted bids which have unsigned pages and/or unnotarized legal documents shall be considered non-responsive. 

For the guidance of all concerned.


ALVIN R. ALCID
Chairman, BAC

Download document here.

Bid Bulletin No. 01 – Printing of 1,000 Copies of Noli Me Tangere (facsimile)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

  1. Printing of 1,000 Copies of Noli Me Tangere (facsimile)

PLEASE BE INFORMED OF THE FOLLOWING INFORMATION AND CLARIFICATIONS:

Original Amended
Section II.10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed within two (2) years prior to the deadline for the submission and receipt of bids.

  

 

Section II.10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed within two (2) years five (5) years prior to the deadline for the submission and receipt of bids.

For the guidance of all concerned.

 

JIM FRANKLIN O. KALAW
Vice Chair, BAC

Click to download Bid Bulletin No. 01

BID BULLETIN NO. 01 – MICROSOFT OFFICE 365 BUSINESS STANDARD SUBSCRIPTION ACCOUNTS- 227 LICENSES RENEWAL

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:
Microsoft Office 365 Business Standard Subscription Accounts- 227 Licenses Renewal

 PLEASE BE INFORMED OF THE FOLLOWING INFORMATION AND CLARIFICATIONS:
AMENDMENT REGARDING THE SUBMISSION OF BID DOCUMENTS.

Original Amendment
PBD (page 9)

 7. BIDS MUST BE DULY RECEIVED BY THE BAC SECRETARIAT THROUGH MANUAL SUBMISSION AT THE OFFICE ADDRESS INDICATED BELOW, ON OR BEFORE 28 MARCH 2023, 9:30 AM. LATE BIDS SHALL NOT BE ACCEPTED.

 

  

7. Bids must be duly received by the BAC  Secretariat through manual submission at the office address indicated below, on or before 28 March 2023 at 9:30 AM. One (1) original and three (3) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.

 

Please see the diagram below for your guidance.

 

Also, we would like to reiterate item 10 in page 9 which states

 

  1. All bidders are reminded that each and every page of the Bidding Documents submitted should be duly signed by the bidder’s authorized representative/s and that all legally executable documents (e.g., Omnibus Sworn Statement) are duly notarized. Submitted bids which have unsigned pages and/or unnotarized legal documents shall be considered non-responsive.

 

For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Bid Bulletin No. 01 – Microsoft Office 365 Business Standard Subscription Accounts- 227 Licenses Renewal

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:
Microsoft Office 365 Business Standard Subscription Accounts- 227 Licenses Renewal

 PLEASE BE INFORMED OF THE FOLLOWING INFORMATION AND CLARIFICATIONS:
AMENDMENT REGARDING THE SUBMISSION OF BID DOCUMENTS.

Original Amendment
PBD (page 9)

 7. BIDS MUST BE DULY RECEIVED BY THE BAC SECRETARIAT THROUGH MANUAL SUBMISSION AT THE OFFICE ADDRESS INDICATED BELOW, ON OR BEFORE 28 MARCH 2023, 9:30 AM. LATE BIDS SHALL NOT BE ACCEPTED.

 

  

7. Bids must be duly received by the BAC  Secretariat through manual submission at the office address indicated below, on or before 28 March 2023 at 9:30 AM. One (1) original and three (3) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.

 

Please see the diagram below for your guidance.

 

Also, we would like to reiterate item 10 in page 9 which states

 

  1. All bidders are reminded that each and every page of the Bidding Documents submitted should be duly signed by the bidder’s authorized representative/s and that all legally executable documents (e.g., Omnibus Sworn Statement) are duly notarized. Submitted bids which have unsigned pages and/or unnotarized legal documents shall be considered non-responsive.

 

For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Click to download Bid Bulletin No. 01

Bid Bulletin No. 01 – Structural Refurbishment of Museo nina Marcela Mariño at Felipe Agoncillo (MMMFA) in Taal, Batangas

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

Structural Refurbishment of Museo nina Marcela Mariño at Felipe Agoncillo (MMMFA) in Taal, Batangas.
Please be informed of the following information and clarifications:
Amendment regarding the submission of bid documents.

Original   Amendment 
PBD (page 9)

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 28 February 2023 at 9:30 AM. One (1) original and two (2) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.

  
7. Bids must be duly received by the BAC  Secretariat through manual submission at the office address indicated below, on or before 28 February 2023 at 1:30 PM. One (1) original and two (2) three (3) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.  
 Please see the diagram below for your guidance. 

 For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Click to download Bid Bulletin No. 01

Bid Bulletin No. 02 – Provision of Termite, Wood Borer and Pest Control Treatment for 29 NHCP Museums

Bid Bulletin No. 01 – Provision of Termite, Wood Borer and Pest Control Treatment for 29 NHCP Museums

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

Provision of Termite, Wood Borer and Pest Control Treatment for 29 NHCP Museums

Please be informed of the following information and clarifications:

  1. The respective measurements of floor and lot areas of the 29 NHCP Museums for pest control treatment application are as follows:

 

Museum Lot & Floor Area
Museo ni Baldomero Aguinaldo 

Bisita St. Brgy. Balsahan-Binakayan, Kawit, Cavite

 Lot area: 923 sqm Floor area: 334 sqm
Museo ng Paglilitis ni Andres Bonifacio 

4780 Col. Riel St. Poblacion 2-A, Maragondon, Cavite

 Lot area: 200 sqm Floor area: 336 sqm
Museo ni Emilio Aguinaldo 

Tirona Highway, Brgy. Kaingen, Kawit, Cavite

 Lot area: 5,000 sqm Floor area: 2,674.45 sqm
Museo nina Leon at Galicano Apacible 

59 Calle Marcela M. Agoncillo, Zone IV, Taal, Batangas

 Lot area: 1,400 sqm Floor area: 661.18 sqm
Museo nina Marcela Mariño at Felipe Agoncillo 

14 Calle Marcela M. Agoncillo, Zone IV, Taal, Batangas

 Lot area: 555 sqm Floor area: 582 sqm
Museo ni Miguel Malvar 

Sto. Tomas, Batangas

 Lot area: 8,665 sqm Floor area: 50 sqm
Museo ni Apolinario Mabini – Tanauan 

Tanauan City, Batangas

 Lot area: 11,436 sqm Floor area: 2,020 sqm
Museo ni Jose Rizal – Calamba 

Francisco Mercado St. cor. J. P. Rizal St. Brgy. 5, Poblacion, Calamba, Laguna

 Lot area: 3,704 sqm Floor area: 496 sqm Ancillary: 670.20 sqm 

Kubo: 2.00 sqm
Museo ng Libingan sa Ilalim ng Lupa ng Nagcarlan 

Nagcarlan, Laguna

 Lot area: 5,303 sqm Floor area: 78.30 sqm
Museo ng Republika ng 1899 

Barasoain Church Convent, San Gabriel, Malolos, Bulacan

 Lot area: 6,000 sqm Floor Area: 600 sqm
Museo ng Kasaysayang Pampulitika ng Pilipinas – Casa Real Shrine 

Paseo del Congreso, Liang, Malolos, Bulacan

 Lot area: 716.50 sqm Floor area: 716.50 sqm
Museo ni Mariano Ponce 

Calle Ponce, Baliuag, Bulacan

 200 sqm
Museo ni Marcelo H. Del Pilar 

San Nicolas (Cupang), Bulakan, Bulacan

 Lot area: 4,027 sqm Floor area: 490 sqm
Museo ni Ramon Magsaysay 

National Highway, Brgy. Sta. Maria, Castillejos, Zambales

 Lot area: 1,813 sqm Floor area: 295.66 sqm Car case: 122.40 sqm
Museo ng Kasaysayang Panlipunan ng Pilipinas – Pamintuan Mansion 

Sto. Entierro St. cor. Miranda St. Angeles City, Pampanga

 1,343 sqm
Museo at Aklatan ni Diosdado Macapagal 

Brgy. San Nicolas 1st, Lubao, Pampanga

 796 sqm
Museo ni Jose Rizal – Fort Santiago 

Sta. Clara St. Brgy. 656, Intramuros, Manila

 Floor area: 739.25
Museo ng Katipunan – Pinaglabanan Memorial Shrine 

29 Pinaglabanan St. Brgy. Corazon de Jesus, San Juan City

 Lot area: 50,000 sqm Floor area: 420 sqm
Museo El Deposito 

29 Pinaglabanan St. Brgy. Corazon de Jesus, San Juan City

 Floor Area: 613.70 sqm Underground reservoir – 1,585.95 sqm
Museo ni Apolinario Mabini, PUP 

PUP Main Campus, Anonas St. Sta. Mesa, Manila

 Lot area: 1,480 sqm Floor area: 476.33 

Annex: 290 sqm
Museo ni Manuel Quezon 

Quezon Memorial Circle, Diliman, Quezon City

 Floor area: 1,379 sqm
Museo ng Pampangulong Sasakyan 

Quezon Memorial Circle, Diliman, Quezon City

 Land area: +/- 3,000 sqm Floor area: +/- 2,000 sqm
Museo nina Juan at Antonio Luna 

Rizal St. cor. Juan Luna St. Badoc, Ilocos Norte

 Lot area: 276 sqm Floor area: 322.85 sqm
Museo ni Jesse Robredo 

Naga Civic Center, Taal Ave. cor J. Miranda Ave. Brgy. Concepcion Pequeña, Naga City

 2,835 sqm
Museo ng Pamana at Kasaysayang Boholano 

Loay, Bohol

 547.48 sqm
Museum of Philippine Economic History 

Ortiz St. cor. J. M. Basa St. Iloilo City

 1,645 sqm
Museo ni Jose Rizal – Dapitan 

Brgy. Talisay, Dapitan City, Zamboanga del Norte

 Lot area: 16,000 sqm Floor area: 297.56 sqm
Museo ni Jose B. Lingad – 

San Nicolas I, Lubao, Pampanga

 194.15 sqm
Museum of Philippine Maritime History 

1st Floor, Iloilo Customs House, Muelle Loney Street, Iloilo City

 1,225 sqm

 

  1. The following are amended:
Original Amendment
Clause 5.3a. 

  Provision of Termite, Wood Borer and Pest Control Treatment for Twenty-Nine (29) NHCP Museums. This project includes quarterly pest control treatment of museums from different parts of the Philippines. This then means different treatment is necessary for each museum, in which some are constructed using concrete while some is made up of wood.

 

 Clause 5.3a.  

Provision of Termite, Wood Borer and Pest Control Treatment for Twenty-Nine (29) NHCP Museums. This project includes quarterly pest control treatment of museums from different parts of the Philippines. This then means different treatment is necessary for each museum, in which some are constructed using concrete while some is made up of wood.

 
Technical Specification: General Specifications 

Paragraph 3

 The service provider shall conduct a site inspection of each location, free of charge, to determine the specific needs of each museum. The site inspection shall include the specific pest control treatment that will be done in each museum. The site inspection report shall be included in the proponent’s project  proposal and bidding documents which will be evaluated by the NHCP’s Bids and Awards Committee.

 The service provider shall conduct a site inspection of each location, free of charge, to determine the specific needs of each museum. The site inspection shall include the specific pest control treatment that will be done in each museum. The site inspection report shall be included in the proponent’s project 

proposal and bidding documents which will be evaluated by the NHCP’s Bids and Awards Committee.

 

The service provider has an option to conduct a site inspection, free of charge, to determine specific needs of each museum.

  

For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Click to download Bid Bulletin No. 01

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

Provision of Termite, Wood Borer and Pest Control Treatment for 29 NHCP Museums

Please be informed of the following information and clarifications:

Clarification regarding the wrapping of artworks and artifacts.

1. As stated under the Technical Specifications of the project, the service provider shall be responsible for wrapping artworks and artifacts during treatment, as necessary. This includes materials and manpower. Please coordinate with the staff of each museums to determine their specific needs.

  

For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Click to download Bid Bulletin No. 02

Bid Bulletin No. 01 – Supply, Delivery and Installation of New Airconditioning Units and Repair/Relocation and Reinstallation of Existing Airconditioning Units at NHCP Building

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

Supply, Delivery and Installation of New Airconditioning Units and Repair/Relocation and Reinstallation of Existing Airconditioning Units at NHCP Building

Please be informed of the following information and clarifications:

  1. The following are amended:
Original Amendment
PBD (page 9)

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 28 February 2023 at 1:30 PM. One (1) original and two (2) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.

 

 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 28 February 2023 at 1:30 PM. One (1) original and two (2) three (3) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted.

Please see the diagram below for your guidance.
Technical Specification:

 

1.5 HP Split Type Wall Mounted Inverter

– Inverter

– 5 Fan speed

– Eco Sleep Timer

– Double clean system

– Low Energy Consumption

– Advance Filter System

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 Technical Specification:

 

1.5 HP Split Type Wall Mounted Inverter

– Inverter

– 5 Fan speed

– Eco Sleep Timer

– Double clean system

– Low Energy Consumption

– Advance Filter System

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 
Technical Specification:

 

2.0 HP Split Type Wall Mounted Inverter

– Inverter

– 5 Fan speed

– Eco Sleep Timer

– Double clean system

– Low Energy Consumption

– Advance Filter System

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 

 Technical Specification:

 

1.5 HP Split Type Wall Mounted Inverter

– Inverter

– 5 Fan speed

– Eco Sleep Timer

– Double clean system

– Low Energy Consumption

– Advance Filter System

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 
Technical Specification:

 

3.0 TR Floor Mounted Inverter

-Full DC Inverter

– Self-Diagnostic Error

– Auto Louvers

– Side Air Intake

– LED Display

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 

 Technical Specification:

 

1.5 HP Split Type Wall Mounted Inverter

– Inverter

– 5 Fan speed

– Eco Sleep Timer

– Double clean system

– Low Energy Consumption

– Advance Filter System

 

* with free 10 in.ft copper tubing and an additional php 1500 for excess per in.ft.

 

 

For the guidance of all concerned.

 

ALVIN R. ALCID
Chairman, BAC

Click to download Bid Bulletin No. 01

Bid Bulletin No. 01 – Supply, Delivery and Installation of Window Blinds at NHCP Main Office

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:  

  1. Supply, Delivery and Installation of Window Blinds at NHCP Main Office  

Please be advised of the following information and clarifications:  

  1. Attached in a separate document herein are the (1) location plans with dimensions (open for adjustments upon site inspection) and (2) swatch specifications of the window blinds.

  2. Amendments to Section VII (Technical Specifications) are as follows: 

 

Feature 

Description and Specifications 
MECHANISM  Roll-up shade, double bracket for double blinds, EZ pull for single, with hard plastic white bead on the side 

 

Head Tube: It shall be able to carry the weight of the fabrics and the mechanism. It shall also be designed such that the fabrics are not struck or crumpled upon use. 

 

Bottom Tube: Powder-coated aluminum round (white) 
SUNSCREEN  Material of Shade: Sunscreen 

Composition: 30% polyester, 70% PVC 

Openness Factor: 5% 

Approximate Thickness: 0.60 mm 

Weight: 420 g/m2 m2±5% 

Color Fastness: above grade 4.5 

Color of Sunscreen: light gray 
BLACKOUT  Material of Shade: Blackout 

Composition: 100% polyester 

Approximate Thickness: 0.34 mm 

Weight: 340 g/m2 m2±5% 

Color Fastness: above grade 4.5 

Color of Sunscreen: light gray 

 

3. For the Statement Single Largest Completed Contract (SLCC), the BAC will accept at least one (1) completed contract similar to:  

Supply, Delivery and Installation of Window Blinds, equivalent to at least fifty percent (50%) of the approved budget to contract (ABC).  

For this purpose, the BAC will also consider contracts supplying office furniture if the component for blinds is equivalent to 50% of the ABC of this project. The BAC will also consider contracts supplying any type of blinds. 

 4. Prospective bidders may conduct on-site inspection during regular office hours. Please coordinate with the end-user’s representative through the details below: 
Ar. Dan Paul Awarayan 
Architect II, Historic Preservation Division 
Contact No.: 09618217958 
Email: nhcpawarayan@gmail.com   

5. Please be notified that the supplier with the lowest responsive bid will have their stockroom or factory inspected to ensure that the blinds proposed to be provided are of sufficient quality. 

 For the guidance of all concerned.  
 

ALVIN R. ALCID 
NHCP – BAC Chairperson 

Click to download Bid Bulletin No. 01

Bid Bulletin No. 02 – Supply, Delivery, Configuration and Installation of Structured Cabling, Network Attached Storage and Server for the National Historical Commission of the Philippines (NHCP)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the following project:

 

  1. Supply, Delivery, Configuration and Installation of Structured Cabling, Network Attached Storage and Server for the National Historical Commission of the Philippines (NHCP)

 

Please be informed of the following information and clarifications:

 

  1. The following items are hereby added in Section VII (Technical Specifications) of the Bid Documents:

 

ITEM SPECIFICATION Statement of Compliance
 

Installation and Implementation

 

 The service provider shall provide all the supplies, accessories, and materials necessary for the completion of the required work in this project:

 

1.     Inspection and assessment of existing cabling system.

2.     Design and strategy of structured cabling system for implementation.

3.     Removal of old and unused UTP/ethernet cables installations.

4.     Cable tray space provisions for existing CCTV and telephone wires integration within the track of cabling installation.

5.     Project supervision, labor, and mobilization.

6.     Supply, Installation and Configuration for Server and NAS.

7.     Integration of existing Sophos Firewall settings and configuration and implementation of VLAN.

8.     Installation of Existing Endpoint for Server by a Certified Endpoint Managed Service Provider (MSP) Professional.

9.     Provision of Knowledge Transfer to ICT Section with documentation manuals

  
 

Maintenance and Technical Support

 

 The winning bidder shall provide a support period of two (2) years, which shall commence upon issuing the Certificate of Acceptance. The support services shall include the following:

 

1.     Online Support

a.     Email – monitored from 8:00 AM – 5:00 PM from Monday – Friday, emails sent outside office hours shall be collected with the action guaranteed immediately on the following working day

b.     Remote assistance using TeamViewer or Remote Desktop

2.     Telephone Support

a.     Monitored from 8:00 AM – 5:00 PM from Monday – Friday

3.     On-site Support

a.     On-site support on an as-needed basis, which must be given within 72 hours after notification during the business week.

  

 

For the guidance of all concerned.

ROSARIO V. SAPITAN
Chairman, BAC

Click to download Bid Bulletin No. 02

Bid Bulletin No. 01 – Supply, Delivery, Configuration and Installation of Structured Cabling, Network Attached Storage and Server for the National Historical Commission of the Philippines (NHCP)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the following project:

  1. Supply, Delivery, Configuration and Installation of Structured Cabling, Network Attached Storage and Server for the National Historical Commission of the Philippines (NHCP)

Please be informed of the following information and clarifications:

  1. The Pre-Bid Conference for the aforementioned procurement activity, originally scheduled on 13 December 2022 (Tuesday) at 9:30 AM, is hereby rescheduled on 1:30 PM of the same day, and will be conducted via online videoconferencing using the Microsoft Teams application. Bidders who intend to attend the Pre-Bid Conference are advised to send an e-mail expressing their intent to participate at bacnhcp2020@gmail.com so that the Secretariat may send them the link to the virtual meeting room.

For the guidance of all concerned. 

 

ROSARIO V. SAPITAN
Chairman, BAC

Bid Bulletin No.02 – Supply, Delivery, Installation & Testing of a Property Management Information System (PMIS) for the National Historical Commission of the Philippines (NHCP)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the following project:

  1. Supply, Delivery, Installation & Testing of a Property Management Information System (PMIS) for the National Historical Commission of the Philippines (NHCP)

Please be informed of the following information and clarifications:

  1. Clarifications on Clause 5.3, paragraph (a), subsection (ii) of the Bid Documents are as follows:
  • The word “product offering” refers the final product (i.e., Property Management Information System software and all peripheral hardware components) to be submitted by the winning bidder within the duration of one hundred and eighty (180) calendar days, or approximately six (6) months.
  • The purpose of the demonstration is to show the Bidder’s capability to undertake the project by demonstrating a Property / Asset / Stock and Inventory Management Software which they have previously provided and implemented in another government agency or private entity. It is to be understood that this Software will be used as a baseline or working framework on which other features required under Section VII shall be added.
  • The Bidder’s product offering shall be considered “compliant” to the Technical Specifications if it satisfies the following conditions:
  1. They have sufficiently stated their compliance as instructed in Section VII (that is, they have written ‘comply’ on all provisions); and,
  2. The Software they demonstrated includes the following minimum requirements:

 

Feature Description
Efficiency and Convenience Tools ·        Dashboard

·        Summary of transaction details

·        Notification and alerts

·        Quick Search and Filters
Configuration and Security Requirements ·        User access rights and control per user role

·        Audit trail/logs

·        User Maintenance (add, edit and delete user information)
Delivery, receipt, Inspection, and acceptance of supplies, materials, and Equipment ·        Automation and encoding of delivery, inspection and acceptance

·        Generation of Inspection and Acceptance Reports (IAR) (COA Form)

·        Automatically updates quantities on stock card or property card
Item Status and History ·        Monitors aging or shelf-life

·        Classifies inventory / equipment as: active or inactive, for repair, for disposal, for replacement, for redeployment

·        Shows of history / movement of inventory or equipment such as transfers of accountability
Items Issuance ·        Automation of requisitions and issuances

·        Generation of Requisitions and Issue Slip (RIS) (COA Form)

·        Automatically updates quantities on stock card or property card
Items Transfer ·        Show records and information on inventory property transfers

·        Generation of Property Transfer Report (COA Form)
Standard Stock Level of Supplies Inventory ·        Set re-ordering point of supply for each inventory item

·        Generation / updating of Stock Card (COA Form)
Inventory of Equipment ·        Viewing and printing of all equipment recorded as of inventory-taking date: and corresponding inspection status i.e., ‘for inventory-taking’, ‘inventory done’

·        Generation of Report on Physical Count of PPE – RPCPPE (COA Form)
Inventory of Supplies ·        Viewing and printing all supplies recorded as of inventory-taking date: and corresponding inspection status i.e., ‘for inventory-taking’, ‘inventory done’

·        Generation of Report on the Physical Count of Inventories – RPCI (COA Form)
Asset Maintenance ·        Allows maintenance of Asset Master file information:

–        Property Number

–        Asset Description

–        Asset Category

–        Manufacturer/Supplier

–        Model

–        Serial Number

–        Accountability (Name of employee accountable for the asset)

–        Acquisition Date

–        Acquisition Cost

–        Estimated Life

·        Maintains the following Asset Status categories:

–        Issued / Re-issued

–        Disposed

–        Returned

–        Transfer

·     Allows viewing of list of assets available for transfer

·     Transfer assets or change accountability information

·     Tracks asset accountability history

·     Allows adjustments of asset information

–        Cost

–        Salvage value

–        Estimated useful life

 
Asset monitoring and generation of Property Acknowledgement Receipt (PAR) and Inventory Custodian Slip ICS ·     Preparation and Distribution of PAR

·     Preparation and Distribution of ICS
Reports Generation ·        Facility to regularly generate and export the following COA-GAM forms and reports:

–        Report on the Physical Count of Property, Plant and Equipment (RPCPPE)

–        Report on the Physical Count of Inventories (RPCI)

–        Stock Card (SC)

–        Property Card (PC)

–        Property Acknowledgement Receipt (PAR)

–        Inventory of Custodian Slip (ICS)

–        Property Transfer Report (PTR)

–        Inspection and Acknowledgement Report (IAR)

–        Requisition and Issue Slip (RIS)

–        Report of Supplies and Materials Issues (RSMI)

–        Inventory and Inspection Report of Unserviceable Property (IIRUP)

–        Waste Material Report (WMR)

–        Report of Lost, Stolen, Damaged, Destroyed Property (RLSDDP)

 
System Accessibility Authorized users may access the system through internet using widely used web browsers

 

 

  1. The following additional instructions are added in Section VII. Technical Specifications, for further clarity:
  • Evidence for capability to comply may be presented through the demonstration required under Clause 5.3, screenshots of interfaces where a certain feature was implemented in another program, and certifications from other clients that the Bidder was able to implement a certain feature.
  • Prospective bidders must provide a brand and model for the hardware requirement, which may be supported by a product brochure or data sheet.
  • Failure to give a demonstration of existing Software as stated under Clause 5.3 shall be deemed proof of incapacity and shall render the Bid liable for rejection.
  1. Specifications Re: Software Interface and Operability, item 9 (Linkage with Accounting System) is hereby made optional.
  1. Specifications re: Hardware under Section VII are hereby amended as follows:
HARDWARE COMPONENTS
Item Previous Version Revised Version
Barcode Printers
 (2 units)		 ·     Resolution: 203 DPI / 8 dots per mm

·     Memory: 256 MB Flash; 128 MB SDRAM

·     Max Print Width: 4.09 inches / 104 mm for 203 DPI

·     Max Print Speed: 6 inches / 152 mm per second

 No changes
Mobile Devices capable of scanning barcodes
 (2 units)		 ·     WLAN-capable

·     12 MP Camera

·     N6703 Engine

·     OS: Android with GMS

·     Battery:  4000 mAh (with spare battery for each unit)

·     with hand strap and optional pistol grip attachment

 ·       WLAN-capable

·       12 MP Camera

·       1D/2D barcode symbologies

·       OS: Android with GMS

·       Battery:  4000 mAh or at least 12 hours battery runtime (with spare battery for each unit)

·       with hand strap and optional pistol grip attachment
Thermal Sticker
 (6 rolls)		 ·     Thermal Transfer Label

·     Material: Polyester

·     Size 4 ×4 inches

Note: 500 pcs/roll; 1 across; square edge

 ·       Thermal Transfer Label

·       Material: Polyester

·       Size 4 ×4 inches

·       3,000pcs; 1 across; square edge / round edge
Printer Ribbon
 (4 units)		 Super Premium Ribbon (110×300 mm) ·       Clear print quality ribbon compatible with barcode printer
Cloud Hosting and Maintenance Services
 (24 months)		 Database Server

·     Windows Server 2019 Standard Operating System

·     MS SQL Server Standard Edition 2019

·     8 cores CPU

·     16 GB RAM

·     300 GB Data Storage

Web Server

·     Windows Server 2019 Standard Operating System

·     8 cores CPU

·     8 GB RAM

·     500 GB Data Storage

 Database Server

·       Windows Server 2019 Standard Operating System

·       MS SQL Server Standard Edition 2019 or equivalent

·       8 cores CPU

·       16 GB RAM

·       300 GB Data Storage

Web Server

·       Windows Server 2019 Standard Operating System

·       8 cores CPU

·       8 GB RAM

·       500 GB Data Storage

For the guidance of all concerned.

 

ROSARIO V. SAPITAN

Chairman, BAC

Click to download Bid Bulletin No. 02

Bid Bulletin No. 01 – Supply, Delivery, Installation & Testing of a Property Management Inventory System (PMIS) for the National Historical Commission of the Philippines (NHCP)

This Bid Bulletin is issued to modify, amend or clarify items in the issued Bidding Documents for the project:

  1. Supply, Delivery, Installation & Testing of a Property Management Inventory System (PMIS) for the National Historical Commission of the Philippines (NHCP)  

Please be informed of the following information and clarifications:

 

Agenda Schedule Microsoft Teams Meeting Link
2nd Pre – Bid Conference 5 December 2022
9:00 AM		 https://bit.ly/3Vql5nY
Opening of Bids 13 December 2022
10:00 AM		 https://bit.ly/3EVKej0

For the guidance of all concerned.

 

ROSARIO V. SAPITAN
NHCP – BAC Chairperson

Click to download Bid Bulletin No. 1