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  1. The National Historical Commission of the Philippines through the Government Appropriations Act of 2024 intends to apply the sum of One Million, Two Hundred Sixteen Thousand, Six Hundred Pesos (Php 1,216,600.00) for the project Food Requirements for the Various Independence Day Related Activities and Programs from 24 May up to 21 June 2024 which comprises of the following:
Lot No. Project Description Quantity (pax) Approved Budget for the Contract (ABC) in Php
1 Supply and Delivery of AM &PM Snack 3490 349,000.00
2 Supply and Delivery of Breakfast 3000 450,000.00
3 Supply and Delivery of Lunch 1430 257,400.00
4 Supply and Delivery of Dinner 890 160,200.00

Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. 

  1. The National Historical Commission of the Philippines now invites bids for the above Procurement Project. Delivery of the Goods is required by the exact date of delivery indicated by the assigned food committee member. Bidders should have completed, within Three (3) years from the date of submission and receipt of bids, a contract similar to the Project.  The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).
  1. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
  1. Prospective Bidders may obtain further information from National Historical Commission of the Philippines and inspect the Bidding Documents at the address given below during 8:00 A.M. to 4:00 P.M..
  1. A complete set of Bidding Documents may be acquired by interested bidders on 16-23 April 2024 from given address and website/s below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount on table below. The Procuring Entity shall allow the bidder to present its proof of payment for the fees via a photocopy of the receipt included in the submitted bid or via e-mail (bac@nhcp.gov.ph) 
Lot No. Project Description Bid document fee
1 Supply and Delivery of AM &PM Snack 500.00
2 Supply and Delivery of Breakfast 500.00
3 Supply and Delivery of Lunch 500.00
4 Supply and Delivery of Dinner 500.00
  1. The National Historical Commission of the Philippines will hold a Pre-Bid Conference[1] on 24 April 2024 at 9:30 A.M. at NHCP building, T.M. Kalaw Ave., Ermita, Manila and/or through video conferencing or webcasting via MS Teams App which shall be open to prospective bidders. You may access the MS teams via this link https://bit.ly/3Jdsm5U
  1. Bids must be duly received by the BAC Secretariat through (i) manual submission at the office address indicated below, (ii) online or electronic submission as indicated below on or before 6 May 2024. Late bids shall not be accepted. Please see the diagram below for your guidance.

  1. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.
  1. Bid opening shall be on 6 May 2024 at 9:30 A.M. at the given address below and/or via MS teams. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. You may access the MS teams via this link https://bit.ly/43YBZiE
  1. All bidders are reminded that each and every page of the Bidding Documents submitted should be duly signed by the bidder’s authorized representative/s pursuant to section 25.8 of the 2016 revised IRR of R.A. No. 9184. Moreover, all legally executable documents (e.g. Omnibus Sworn Statement) must be duly notarized. Submitted bids which have unsigned pages and/or unnotarized legal documents shall be considered non-responsive.
  1. All bidders are advised to adopt the new, revised format of the Omnibus Sworn Statement issued pursuant to GPPB Circular No 4-2020 as adopted by GPPB Resolution No. 16-2020. The revised format of the OSS consists of 10 articles/paragraphs (with two new additional provisions since the previous 2016 edition), a template of which may be downloaded from the GPPB website thru this link http:www.gppb.gov.ph/downloadable-forms/#tab-61412
  1. The National Historical Commission of the Philippines reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.
  2. For further information, please refer to:
    Engr. Benjamin T. Paulin II
    BAC Secretariat Head
    National Historical Commission of the Philippines
    T.M. Kalaw Ave., Ermita, Manila 1000
    E-mail Address: bac@nhcp.gov.ph
    Cellphone No.: 09664700559
    Facsimile No.: (02) 8536-3181
    Website: http://www.nhcp.gov.ph
  1. You may visit the following websites:
    For downloading of Bidding Documents:
    https://nhcp.gov.ph/category/nhcp/procurement/bid-opportunities/

    For online bid submission:
    bit.ly/Online-Bid-Submission 

17 April 2024

________________________________

ROSARIO V. SAPITAN
BAC Chairperson

[1] May be deleted in case the ABC is less than One Million Pesos (PhP1,000,000) where the Procuring Entity may not hold a Pre-Bid Conference.

Download bidding documents here.