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  1. The National Historical Commission of the Philippines, through the 2023 General Appropriates Act intends to apply the sum of Two Million Pesos Only (₱2,000,000.00) being the ABC to payments under the contract for Supply, Delivery, and Installation of Brand New Airconditioning Units at NHCP Building, T.M. Kalaw Ave., Ermita, Manila. Bids received in excess of the ABC shall be automatically rejected at bid opening. 
  1. The National Historical Commission of the Philippines now invites bids for the above Procurement Project. Delivery of the Goods is required by within sixty (60) calendar days. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project.  The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).
  1. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

    Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

  1. Prospective Bidders may obtain further information from National Historical Commission of the Philippines and inspect the Bidding Documents at the address given below between 8:00 AM to 5:00 PM.
  1. A complete set of Bidding Documents may be acquired by interested Bidders on 10 November 2023 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (₱5,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees via a photocopy of the receipt included in the submitted bid or via e-mail (bac@nhcp.gov.ph).
  1. The National Historical Commission of the Philippines will hold a Pre-Bid Conference[1] on 17 November 2023, 1:30 p.m. at 4/F Board Room, Multipurpose Hall, NHCP Building, T.M. Kalaw Avenue, Ermita, Manila and/or through video conferencing or webcasting via Microsoft Teams, which shall be open to prospective bidders. To access the Pre-Bid Conference, click this MS Teams Link: https://bit.ly/Prebid-Aircon-2ndPosting.
  1. Bids must be duly received by the Records Section through (i) manual submission at the office address indicated below, (ii) online or electronic submission as indicated below, on or before 29 November 2023 (Wednesday), 1:30 p.m. One (1) original and three (3) additional copies of the technical and financial proposals must be provided. Late bids shall not be accepted. Please see the diagram below for your guidance.

  1. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.
  1. Bid opening for the technical and financial proposals shall be on 29 November 2023 (Wednesday), at 1:30 p.m. and 2:30 p.m., respectively at the given address below and/or through Microsoft Teams App. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. To access the opening of the technical and financial bid proposals, click this MS Teams Link: https://bit.ly/BidOpening-Aircon-2ndPosting.
  1. All bidders are reminded that each and every page of the Bidding Documents submitted must be duly signed by the bidder’s authorized representative/s pursuant to Section 25.8 of the 2016 Revised IRR of RA No. 9184. Moreover, all legally executable documents (e.g. Omnibus Sworn Statement) must be duly notarized. Submitted bids which have unsigned pages and/or unnotarized legal documents shall be considered non-responsive.
  1. All bidders should be aware that any modifications such as revising the quantity of materials and/or items and providing additional cost (i.e., additional labor cost) that are beyond the agency estimate are strictly prohibited. Such are grounds for the bids to be considered non-responsive pursuant to Section 32.2 of the 2016 revised IRR of R.A. No. 9184. Furthermore, the bidder should indicate “0” or “-” on the costs for items they wish to offer for free to prevent possible disqualification. 
  1. All bidders are advised to adopt the new, revised format of the Omnibus Sworn Statement issued pursuant to GPPB Circular No 4-2020 as adopted by GPPB Resolution No. 16-2020. The revised format of the OSS consists of 10 articles/paragraphs (with two new additional provisions since the previous 2016 edition), a template of which may be downloaded from the GPPB website thru this link https://www.gppb.gov.ph/downloadable-forms/#tab-61412.
  1. The National Historical Commission of the Philippines reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.
  1. For further information, please refer to:
    Engr. Benjamin T. Paulin II
    National Historical Commission of the Philippines
    T.M. Kalaw Ave., Ermita, Manila 1000
    E-mail Address: bac@nhcp.gov.ph
    Cellphone No.: 09664700559
    Facsimile No.: (02) 8536-3181
    Website: http://www.nhcp.gov.ph
     
  1. You may visit the following websites: 

For downloading of Bidding Documents:
http://nhcp.gov.ph/category/nhcp/procurement/bid-opportunities/ 

For online bid submission: 

https://docs.google.com/forms/d/e/1FAIpQLSc3KboP7KFWN4OnmvK25MDcRk9BkrYnoDww5g9HLyMOEw8G5w/viewform   

10 November 2023

ALVIN R. ALCID
BAC Chairperson
[1] May be deleted in case the ABC is less than One Million Pesos (PhP1,000,000) where the Procuring Entity may not hold a Pre-Bid Conference.

Download bidding documents here.